So … anyone with a bit of critical thinking capabilty should be able to draw some conclusions.
I have heard good things about the application called Bear, available for all the devices I use. I thought I would try it as a way to publish to the Blog. This is just that test.
My first draft of this was a reply on the Mac Power Users forum. I thought I would post more permanently here.
How you get to paper-less has to suit what you do, can do, and need to do. You can start and achieve paperless without a lot of messing with fancy computer tools. Exploit the tools to your benefit when the need and value is clear.
I’ve been pretty much paperless for years and in a nutshell, I would offer the following:
I used to use and recommend Fujitsu scanners and software. I abandoned the two perfectly working scanners I had because Fujitsu for Mac OSX Catalina changed the licensing model and didn’t make the software compatible with my hardware. Shame on them. I moved to a Brother ADS-1700w with automatic document feeder. I also occasionally use a flat-bed scanner which is part of my Epson WF-2750 printer.
For me, tagging is probably a waste of time. Feels good to tag, and I do it; but I never use them.
Having a deep folder structure is probably also a waste of time. Feels good to have a structure, and I probably over-do it. Deep folder hierarchy has deep history when everything paper involving many clerks and admin staff with file cabinets, drawers, and filing folders in the drawers. Probably started by the project team that built the pyramids! Those days gone. Simple folder structure and then rely on that and computer navigation (Finder) and search (Spotlight et. al.) to find stuff.
Remember that the containing folders are not “sticky” to a document if the folder name contains important information to identify the file. File names are the best you have to label the document and remain unchanged, normally. When files move around and if they depend on the folder names above to describe the document, then key information is lost. I use Hazel to help with naming files, but sometimes I name/rename manually. As I’ve used Hazel for years, I of course have some complex rules. Make Hazel shine is fun. Notionally I name all files something like: [Scan or Incoming Date] [Identifier] [Description including document date if appropriate].pdf. PDFs are OCR’d. I rely on the computer’s search to find things more than hunting through folder structure.
- [Scan or Incoming date] is YYYYMMDDHHMMSS as can’t depend on file system dates “sticking”. This format is sortable.
- [Identifier] is normally the same as the folder targets (to help me or Hazel move, and may include initials of person if personal
- [Description] as it says. Vendor, what it is, for what, etc. If a bill/invoice, I’ll include the date in readable format, e.g. 4 June 2019 or something. Be descriptive. Hazel can be setup to extract all that, but easy to go over the top.
I’ve learned that a few top-level folders is best. I minimise use of subfolders for reasons as described above.
- ~Personal/ with a subfolder for each person in the family with stuff pertinent to them. Subfolders by person are as appropriate. Some of these subfolders by person are shared across network with that person.
- ~Finance/ with a subfolder for each year. I dump everything for that year in the relevant year folder. No other subfolders (relying on file name to distinguish the files)
- ~Interesting/ with a few subfolders of interest area.
I have a few more top-level folders which have emerged over the years but too detailed to explain here. I hope you get the gist.
The Finance and Interesting documents are actually now imported fully in to DEVONthink databases (one for each). A third DEVONthink database is “Personal” which is mostly indexed back to the ~Personal/ folder–I do that so that I can keep sharing with the family members secure and easy. they don’t use (yet) DEVONthink. I’ll use DEVONthink for searching/finding/etc.
DEVONthink will use the tags that were assigned into the OSX file system, but yet again, i find that while I do it, I never use them. Gotta stop, I think. DEVONthink’s structure (Groups, Smart Groups, etc.) is great.
You of course don’t need to use DEVONthink, especially at start. If you chose to get there, you can drag and drop your files to import (trivially easy), or you can index pointers back to the files still residing in the file system. All this described fully in DEVONthink’s terrific manual.
Files inside DEVONthink are still in native format and not proprietary as other applications. Important, I think.
And, perhaps most importantly, remember and be cognisant of:
- Some information is private and needs to be kept confidential and secure. To what extent you do that depends on the nature of the information.
- make sure you have robust backup regimes. Consider having offsite backup also somehow or another.
A worthwhile spend of an hour to watch this well-produced video on what the Virus is and where it from. Confirms what I’ve been reading about since January 2020.
Free on YouTube.
Important and insightful article by John Nolte:
“So when these proven frauds try to destroy your standard of living and centralize their political power using their global cooling global warming climate change or whatever the hell these proven frauds are calling it today, models, remember how terrible the “expert” coronavirus models are, and remember that the coronavirus “experts” had a whole lot more information to work with for their models than the modelers predicting global cooling global warming climate change or whatever the hell these proven frauds are calling it today.”
Call it “Wuhan”, “Chinese Corona”, or COVID-19 … whatever.
Neil Ferguson, the “scientist” to used his model to advise UK government (in the news) is now admitting the facts about the ‘C’ code he wrote 13+ years ago (he calls it “thousands of lines of undocumented C”). Oh gosh. C is pretty much the worst thing to use for this sort of thing and being undocumented, and probably unvalidated is scary. It’s alright though. Don’t worry. He’s turned the Code over to Microsoft who is re-writing it and will put a “web front-end on it” .
I feel better already.
Twitter thread at https://twitter.com/neil_ferguson/status/1241835454707699713
A very interesting article “Geologic Heat Linked To East Coast Ocean Warming Trend” which shows NOAA data that supports the view that there are other significant sources of heat that warm the oceans besides atmospheric CO2.